Frequently Asked Questions (FAQs) on PUCRS Institutional Repository

Here you can find a number of questions and answers on PUCRS Institutional Repository.

  1. What is PUCRS Institutional Repository?
  2. What kind of items (documents) can I find in PUCRS Institutional Repository?
  3. What are Communities and Collections in the Institutional Repository?
  4. Who can access PUCRS Institutional Repository?
  5. Must I be registered in PUCRS Institutional Repository?
  6. What are the advantages of having a Personal Page in PUCRS Institutional Repository?
  7. How do I activate the email alert service?
  8. What are the requirements for documents to be submitted to PUCRS Institutional Repository?
  9. The item (document) was submitted to the Repository, but I cannot find it in the collection. What happened?
  10. When an error occurs in the system, who should I contact?
  11. Can I submit a document that has already been published in a journal or presented at a conference?
  12. What should I do if a contract was signed with the publisher which does not allow me to submit a published document?
  13. Can I submit a document to be published in the near future?
  14. Can I submit a document that will not be published later?
  15. How can I protect a document from unauthorized use, such as plagiarism, reproduction for commercial purposes, etc., if access is open?
  16. On which general license conditions will documents be accepted in the Repository?

What is PUCRS Institutional Repository?

It's a digital, online multidisciplinary collection that stores, preserves, manages and publishes academic, scientific and cultural content produced at PUCRS, with open access and following interoperability standards.

What kind of items (documents) can I find in PUCRS Institutional Repository?

The repository includes digital copies of articles, papers in proceedings, books, book chapters, theses, dissertations, technical reports, artistic and cultural production, institutional documents, etc..

What are Communities and Collections in the Institutional Repository?

The content of the Repository is organized in a hierarchical structure consisting of communities, sub-communities and collections of items (documents).

For example, the "Scientific Publications" community has PUCRS Units, Research Institutes and Graduate Programs as its sub-communities. Each community may have any number of sub-communities and any number of collections (e.g. articles, books, abstracts, theses and dissertations). Each collection may contain any number of items (documents).

Who can access PUCRS Institutional Repository?

Anyone can access PUCRS Institutional Repository to search and download documents. However, only registered users (PUCRS professors or researchers with previously granted access) may submit items to the repository through their personal pages.

Must I be registered in PUCRS Institutional Repository?

Yes, you must register as a user to have a Personal Page. However, all PUCRS professors are previously registered in the system and, when they access PUCRS IR for the first time, they must enter and activate a personal password using a link sent by the IR staff or by the system.

To enter/change your password: go to the Home page of the Repository, click "Personal Page" in the left-hand column. On the next page "Access the Repository", enter your email address (institutional account) and then click the "Forgot your password?" link. You will be directed to a page prompting you to enter your institutional email again and click "Forgot my password" so you can register it in PUCRS IR. You will receive an email with instructions to set up a new password..

What are the advantages of having a Personal Page in PUCRS Institutional Repository?

Registered users may activate the email alert service to be informed when new items (documents) are available in their collections of interest. Authorized users can use their Personal Page to submit items (documents) to the Repository and monitor the process of submitted items: check items (accepted documents, outstanding deposits list (items whose submission was started but not completed).

How do I activate the email alert service?

To receive email alerts with updates about any collections available in the Repository, please go to the page of your collection of interest and click the "Subscribe" button. For more information, check Tutorial Help.

About the item (document) submission process

What are the requirements for documents to be submitted to PUCRS Institutional Repository?

  • Digital format
  • Produced by PUCRS professor or researcher (registered user)
  • Previously published or public domain document
  • Authors must grant the Repository the non-exclusive right to preserve and allow free access to their work.

The item (document) was submitted to the Repository, but I cannot find it in the collection. What happened?

Some collections require review or metadata validation during the item submission process. You will be informed by email when an item you submitted enters the collection or in case there is a problem with your submission. You can also track the progress of your submission on your Personal Page.

When an error occurs in the system, who should I contact?

If the system fails or you find any difficulties while executing a function in the Repository, please contact us. For questions about submission to PUCRS Institutional Repository, please contact the Administrator of the Scientific Publications community - PROPESQ or the Information Handling Sector (IHS) of the Main Library. For problems related to login and password, please contact the Helpdesk of the Information Technology and Telecommunications Management (GTIT) - phone +55 (51) 33203500 extension 4545.

About Publishing Policies for submitted items

Can I submit a document that has already been published in a journal or presented at a conference?

The author has all moral and exploitation rights and therefore may submit the document, unless exclusive right of exploitation has been granted to a third party (eg, a journal or publisher). Generally, for publication in a journal, reproduction and distribution rights are granted on the article. However, most editors allow the submission of documents to digital repositories, with some limitations (eg, the author is not allowed to deposit the original pdf version of the article, as presented in the publication). You can save the Word version of the document to PDF and then submit it to the Repository.

If an author has transferred any reproduction and distribution rights on a document exclusively to a third party, the author may not submit this document to a Repository without permission of the publisher.

If an author is unaware of the conditions of transfer of the exploitation rights on a published document, check:

  • For journals or conferences, the acceptance page of the publication rules or the transfer of rights page.
  • For monographs, check the publishing contract.

The author can refer to the Hub Database of Publisher Policies and SHERPA ROMEO, where the copyright policies of the main technical and scientific publishers in the world can be found.

For all submissions, the administrators of PUCRS Institutional Repository will verify that the uploaded file can be reproduced for open access in the IR or if any other file adjustments will be needed.

For questions, please contact Main Library (biblioteca.suporte@pucrs.br)

What should I do if a contract was signed with the publisher which does not allow me to submit a published document?

An author may request permission from the publisher, which must be provided in writing. In case such a permission is denied, the author can create a PDF file from the original version of the work (eg, .doc or .docx file with the final version of the paper converted to PDF for submission to the Repository).

Can I submit a document to be published in the near future?

No, you should not submit a document before it is published.

Can I submit a document that will not be published later?

Documents submitted to the Scientific Publications Community must have been previously published or presented at an event. Some document types, such as the pdf file of a poster presented at an event, may be submitted to the IR, even if they have not been published or will not be published in the future.

How can I protect a document from unauthorized use, such as plagiarism, reproduction for commercial purposes, etc., if access is open?

To protect a document from unauthorized use, an author may grant a "Creative Commons" license (www.creativecommons.org).

Creative Commons is an international non-profit organization that offers a flexible system of copyright for creative work. Creative Commons offers a number of licenses that range from the traditional copyright system to public domain documents. With Creative Commons licenses, authors authorize the use of their work while the work is still protected. The system works as follows: an author who creates a work and wishes to export it via the Internet selects one of the Creative Commons licenses, and, while sending the work to the Internet, identifies it with the Creative Commons symbol, thus adding a license to use. When users access a document, they can easily identify the conditions established by the author for the use of that work.

On which general license conditions will documents be accepted in the Repository?

Upon submission, the author of a submission (on behalf of other co-authors) shall grant PUCRS Repository a non-exclusive license to maintain and provide access to submitted documents in digital format. By granting this non-exclusive license, professors and researchers retain all copyrights on the submitted document.

LICENSE AUTHORIZING REPRODUCTION OF DOCUMENTS IN THE INSTITUTIONAL REPOSITORY OF THE PONTIFÍCIA UNIVERSIDADE CATÓLICA DO RIO GRANDE DO SUL

Based on the provisions of Federal Law No. 9.610 of February 19, 1998, NAME AND CPF OF THE AUTHOR OR COPYRIGHT HOLDER, AUTHORIZE the digital reproduction of this document in the electronic collection of the Institutional Repository of the Pontifícia Universidade Católica do Rio Grande do Sul (PUCRS), located at Av. Ipiranga 6681, Porto Alegre, Rio Grande do Sul, registered with the CNPJ under No. 886304130002-81, as well as in other national and international digital repositories, consortia and networks in which PUCRS may participate, without encumbrance from claims of copyright, for the purpose of disseminating scientific research, on the following conditions:

By submitting a document and agreeing to this License [AUTO FILL THE NAME OF THE AUTHOR OR COPYRIGHT HOLDER]:

a) I authorize the Pontifícia Universidade Católica do Rio Grande do Sul (PUCRS) to reproduce, non-exclusively, the document [AUTO FILL THE TITLE OF THE WORK] in digital format.

b) I declare that the document submitted is my original work, and that I am authorized to comply with the requirements of this License. I also declare that the publication of this document does not infringe the rights of any other person or entity.

c) If the document submitted contains material on which I do not hold copyright, I declare that I am authorized to grant PUCRS the authorization required under this License, and that the material whose rights belong to a third party is clearly identified and recognized in the text of the document.

d) If the submission is based on a work funded or supported by an institution other than PUCRS, I declare that I have complied with all obligations required by the relevant contract or agreement.

The Pontifícia Universidade Católica do Rio Grande do Sul will always clearly identify the name(s) of the author(s) or holder(s) of rights on the document submitted, and will make no alterations in the document.

PORTO ALEGRE, [AUTO FILL DATE].


Contact/questions about the Institutional Repository, your user account and general information:
Send an e-mail to: biblioteca.suporte@pucrs.br
or call +55 (51) 3353-4371