PUCRS Institutional Repository Use Policy

Check the specific policies for each community:

Scientific Publications   Institutional Documents

1 Community Policies "Scientific Publications"

1.1 Content Policy

The "Scientific Publications" community includes published documents of the scientific production of PUCRS' Graduate Programs, Research Institutes, Science and Technology Museum and Schools. Its concept and application does not include access to unpublished documents.

Types of documents supported for inclusion in the PUCRS Institutional Repository:
Type of document: Description
Journal articles Full text published in journals
Book chapters Book chapters and other excerpts
Theses and dissertations Defended and approved at PUCRS
Books Full books
Papers presented at events, including: conferences, seminars, symposia, colloquia, etc. Published in Proceedings, Abstracts; Posters.

Text documents must be submitted ONLY in PDF (Portable Document File) file format. The size of each file must not exceed 25 MB, to optimize download and on-line reading. A document may comprise more than one file to allow inclusion of its full content.

1.2 Metadata Policy

Content deposited in the PUCRS Institutional Repository is required to have metadata describing content, origin, formats, etc. in order to facilitate content dissemination and preservation.

Anyone can have free access to the metadata. Metadata can be reused for non-profit purposes, as long as an identifier or a link to the original metadata is included. Metadata shall not be reused in any medium for commercial purposes without formal permission.

1.3 Submission Policy

In the Scientific Publications community, inclusion of authorized documents (articles, papers presented in scientific events, books and book chapters, theses and dissertations) is exclusiverly performed by Main Library staff, according to a previously schedule by area or course.

Main Library validates documents metadata, and then makes the document available in the Institutional Repository for public consultation. The Main Library is also in charge of including theses and dissertations defended at PUCRS in the Brazilian Digital Library of Theses and Dissertations (Biblioteca Digital Brasileira de Teses e Dissertações, BDTD).

1.4 Authorship Policy and Co-authors

The Library deposits documents of authorship or in co-authorship of Professors of the Academic Units, University Units, and Graduate Programs, as well as researchers at PUCRS research institutes and the Science and Technology Museum.

1.5 Copyright Policy

Items in PUCRS Institutional Repository are protected by original copyright, with all rights reserved to the author, unless otherwise stated. The copyright on work(s) deposited remains with the author of the work(s), to protect any rights that may be held by third parties on materials included in the work(s) deposited.

All works are made available in the PUCRS Institutional Repository in accordance with the licensing of the latest version of Creative Commons for Brazil, which allows non-commercial use and prohibits the creation of derivative works.

1.6 Editorial Policies ¹

A previously published work (article, book, book chapter) is only reproduced in PUCRS Institutional Repository after confirmation that the editorial policy of the journal or publishing house allows storage of the document in institutional repositories. Most publishers allow some sort of self-archiving of works, although conditions may vary from journal to journal.

PUCRS Institutional Repository makes prior consultation of SHERPA ROMEO contains hundreds of publishing policies; it is updated through funding agencies in the UK and administered by the University of Nottingham.

Definitions of common terms for archiving works in institutional repositories are:

Postprint Means the final version of the article, after peer review and adjustments for acceptance of the paper. In terms of content, post-print is the article exactly as it was published. However, in terms of visual presentation, this version may differ from the publication since publishers reserve the right for article formatting (layout). This means that, in many cases, an author may not use the PDF file published in the journal for submission of a work to the PUCRS Institutional Repository. However, authors may create their own PDF files from the original version (for instance, .doc or .docx files with the final version of the paper).

Pre-print: Means the version of the paper submitted to the journal, before peer review.

Self-archiving: this means the right of an author to provide a digital copy of any version of their article (pre-print, post-print or published version) on the website of the author or the respective academic department, as well as in an institutional repository, such as PUCRS Institutional Repository.

Conditions: Publishers that allow self-archiving may include conditions such as: an author may self-archive a version of the article created by the author on his/her website and in the repository of the respective institution, including its final version, but he/she may not use the PDF version in the online journal. For example, the Springer publishing house allows self-archiving only if the author includes the original source of publication and a link with the following text: "The original publication is available at www.springerlink.com.

Embargo Period: The publisher of the journal may allow posting of a version of the article in the repository after an "embargo period". This means that the author may not submit to PUCRS Institutional Repository until several months after the date of publication of the article in the journal. The duration of the embargo period varies according to the publishing house (6 to 12 months).

Permission Statement: The publisher allows authors to deposit a specific version of their articles in institutional repositories using an authorization statement.


Contact/questions about the PUCRS Institutional Repository, your user account and general information:
Send an e-mail to: biblioteca.suporte@pucrs.br
or call +55 (51) 3353-4371


2 Community Policies "Institutional Documents"

2.1 Content Policy

The "Institutional Documents" community comprises public documents produced and selected by PUCRS Higher Administration that have already been published. Its concept and application does not include access to unpublished documents.

Types of documents supported for inclusion in the PUCRS Institutional Repository:
Type of document Description
Basic documents Reference Framework, Regulations, General Rules
Books Full books
Journals Issues of non-scientific periodicals
Plans Strategic Plan, Institutional Development Plan
Yearbooks and Reports Yearbook, Social Report.

Text documents will be stored ONLY in PDF (Portable Document File) file format. The size of each file must not exceed 25 MB, to optimize download and on-line reading. A document may comprise more than one file to allow inclusion of its full content.

2.2 Metadata Policy

Content included in the PUCRS Institutional Repository is required to have metadata describing content, origin, formats, etc. in order to facilitate content dissemination and preservation.

Anyone can have free access to the metadata. Metadata can be reused for non-profit purposes, as long as an identifier or a link to the original metadata is included. Metadata shall not be reused in any medium for commercial purposes without formal permission.

2.3 Submission Policy

In the Institutional Documents community, the inclusion of all authorized documents will be performed by the Information Handling Sector (STI) of the Main Library, which will inform the metadata, attach the relevant PDF file(s) and make the document available in the Institutional Repository for public consultation.

2.4 Copyright Policy

Items in PUCRS Institutional Repository are protected by original copyright, with all rights reserved to the author, unless otherwise stated. The copyright on work(s) deposited remains with the author of the work(s), to protect any rights that may be held by third parties on materials included in the work(s) deposited.

In the case of institutional documents, the University is the sole owner of its documents in the Institutional Repository. All works are made available in the PUCRS Institutional Repository in accordance with the licensing of the latest version of Creative Commons for Brazil, which allows non-commercial use and prohibits the creation of derivative works.


Contact/questions about the PUCRS Institutional Repository, your user account and general information:
Send an e-mail to: biblioteca.suporte@pucrs.br
or call +55 (51) 3353-4371